DentiqFlow
One unified platform that manages every patient, every appointment, every rupee, and every clinical record. Purpose-built for modern dental clinics — from solo practitioners to multi-location enterprises.
From solo practitioners to large multi-location enterprises. All data perfectly synced across locations in real-time.
Complete data isolation per clinic via JWT-secured APIs and ThreadLocal tenant tracking. Zero cross-tenant leakage — by architecture.
Plug in any LLM via API Key. The AI Assistant is embedded across every screen, module, and workflow.
Run unlimited broadcast campaigns across SMS, WhatsApp, and Email with zero sending caps. Your patients. Your reach.
Designed by people who understand dental workflows — not generic software repackaged for dentistry.
An always-present floating AI widget on every page. Query patients, finances, lab works, and inventory in plain English. Generates prescriptions and treatment plans from patient history.
Share a secure OTP link via SMS or WhatsApp. Patients see their full clinical history, charting, prescriptions, and can rebook appointments — all without a username or password.
Send campaigns to your entire patient database with absolutely no limits. Filter by treatment, age group, or custom tags. Use SMS, WhatsApp, or Email — all three, simultaneously.
Income from appointments and retail sales tracked automatically. Expense bifurcation. Profit/loss margins. Revenue attribution by doctor. Everything exportable to your accountant.
Surface-level tooth charting across 5 micro-surfaces per tooth. Log observations and treatments simultaneously. Both Universal and FDI numbering standards. With infinite zoom.
Organized across 5 categories: Analytics, Financial, Patient, Clinical, and Operations. From peak appointment hours to doctor utilization rates — every metric surfaces automatically.
Every module is built to integrate seamlessly with every other. Data flows automatically. Nothing slips through the cracks.
Effortlessly bulk-migrate your existing patient database via CSV import. Simply map the column fields to DentalFlow's fields, review the preview data, and import directly into the system. Zero re-entry of historical data.
Export your patient database in CSV, Excel, JSON, or XML formats at any time. Choose between a full database export or select specific columns and rows for a perfectly tailored export.
Capture all essential patient data at registration: First Name, Last Name, Email, Phone, Gender, Date of Birth, and Address. Seamlessly assign each patient a preferred doctor from the registered team.
Track detailed medical histories and critical conditions (e.g., Hypertension, Hypotension, Diabetes, Allergies) with prominent, color-coded alerts visible on every patient touchpoint. Create custom data fields and patient tags for advanced segmentation and organization.
Seamlessly toggle between Adult and Pediatric dentition charts. Full support for both the Universal Numbering System and the FDI World Dental Federation notation — serving international clinics and practitioners with ease.
Click on exact tooth surfaces — Lingual, Occlusal, Mesial, Buccal, Distal, or the entire tooth — to simultaneously log your specific clinical "Observations" and the corresponding "Treatments". This hyper-specific data is permanently saved and tracks alongside the patient throughout their entire journey.
Instantly mark any tooth with standardized, color-coded condition states for immediate visual recognition:
Utilize fluid scroll-in and scroll-out with infinite zoom to explore the dental arch with microscopic clarity. Examine any region of the chart in extreme detail without losing the holistic view of the full arch.
View a complete, chronological clinical history for every individual tooth — including all past observations, treatments applied, and dates. All active conditions are permanently tracked and immediately visible on the chart for every appointment.
Access a universal search bar from anywhere in the system. Instantly find and jump to specific patients, appointments, or software modules without losing your current place. The search indexes across the entire platform in real-time.
The AI Assistant lives as a persistent floating widget accessible across every single screen and module of DentalFlow. It never disappears — it is always within one click, regardless of where you are in the platform.
Configure the AI with any LLM of your choice. Simply plug in your API Key and Base URL. Adjust fine-tuning parameters including Maximum Tokens and Temperature (creativity level) for complete control over AI behavior without vendor lock-in.
Ask the AI to find any specific record. It will generate a direct deep link that teleports you instantly to the exact patient profile, specific appointment, or lab order — eliminating manual search and navigation.
The AI acts as a trusted clinical advisor — it reads the patient's full history, active conditions, and past prescriptions, then offers treatment-related suggestions and can generate precise, contextual medicine prescriptions ready to print or share.
A friendly, visually engaging AI personality displayed as a custom dental avatar. It makes the software feel alive, responsive, and approachable — improving daily staff interaction and adoption.
A fully centralized calendar view with Daily, Weekly, and Monthly display modes. Filter the entire schedule down to a single doctor or view the full clinic across all providers simultaneously in real-time.
Every calendar entry gives you an instant data snapshot: Patient Name, Assigned Doctor, Treatment Type, Date & Time, Billed Amount, Paid Amount, and Confirmation Status. Clicking any card teleports you directly into that patient's dedicated appointment section.
Keep your clinic's heartbeat accurate with highly specific, color-coded appointment statuses:
Whether booked by reception or a doctor directly, seamlessly assign any available slot. The system automatically cross-references doctor schedules and existing bookings in real-time to guarantee no overlap or double-booking — ever.
Select the exact consultation duration based on the treatment type — from a 15-minute checkup to a 90-minute complex procedure. DentalFlow's built-in conflict resolution engine automatically calculates slot availability and prevents any overlap.
Select predefined treatments from your clinic's catalog or type custom procedures. The billing section instantly calculates the total price. Collect "Token Prices" (advance payments) in full or partially. The system automatically tracks:
Prescribe medications during the appointment. The prescription can be instantly shared with the patient or exported as a professional PDF, complete with your clinic's fully customized Header, Footer, and Logo.
Directly from the appointment view, assign necessary lab work without switching screens. Supported lab work types include:
Following consultation or lab work return, formalize the full treatment plan and close the appointment by updating its status — Confirmed, Completed, Cancelled, or No Show. The closed record is permanently archived in the patient's unified history.
Every prescription ever generated for a patient is permanently stored in their medication history. Review the exact date, prescribed medicines, dosages, frequencies, and special instructions at any time. Reprint any historical prescription as a new PDF with a single click.
Monitor the real-time status of all assigned lab orders directly within the patient's profile — no need to navigate to the Lab Works module separately. See what's Pending, Received, or Cancelled for this specific patient at a glance.
Upload, securely store, and organize external clinical reports, blood test results, specialist referral letters, insurance documents, and any other files directly within the individual patient's profile. All documents are instantly searchable and downloadable.
Maintain a dedicated, organized visual gallery for each patient. Upload and manage intraoral photographs, before-and-after comparison sets, and visual clinical references. Essential for monitoring treatment progress across multiple visits and patient-facing consultations.
When a doctor chooses to share clinical data, a dedicated secure link is instantly dispatched to the patient's registered mobile number via SMS or WhatsApp. The patient clicks the link, enters a time-sensitive OTP, and gains full, secure access. Zero account creation required — ever.
Patients can view their complete clinical record through the portal, including:
Patients have full visibility into all past and future appointments directly from their portal. Crucially, they can independently rebook or schedule new appointments directly — without calling the front desk. This single feature alone drastically reduces inbound call volume for your reception staff.
Instantly generate your clinic's unique booking URL from the settings module. Embed it on your Website, Google Business Profile, Instagram Bio, or share it directly via WhatsApp with patients to allow 24/7 self-scheduling.
Patients can independently and securely book their spot in under 60 seconds:
To eliminate spam bookings and verify patient identity, every self-booking must be confirmed via a one-time OTP sent directly to the patient's mobile device. Only verified bookings enter the clinic's system.
Every self-booked appointment instantly alerts your clinic dashboard in real-time. The front desk can review the request and Confirm it with a single click. Upon confirmation, an Appointment Confirmation SMS is automatically dispatched to the patient — closing the loop seamlessly.
🔒 Enterprise-grade multi-tenant security · ♾️ Unlimited omnichannel campaigns · 🤖 Bring Your Own AI Model
Run massive, multi-segment broadcast campaigns with absolutely unlimited sending capabilities across SMS, WhatsApp, and Email. No per-message caps. No sending limits. This triad of communication channels is the core engine powering all patient engagement and marketing at your clinic.
Narrow your exact target audience with precision filters before sending any campaign:
Set completely customizable, multi-stage reminder sequences for every appointment. Configure reminders at 1 week before, 24 hours before, and 1 hour before — delivered via SMS, WhatsApp, or Email, all simultaneously if desired.
Configure automatic dispatch of post-operative care instructions immediately after specific procedures are completed — sent via SMS, WhatsApp, or Email. Dramatically improves patient compliance and reduces post-procedure complications.
Manage all contacts from a centralized phonebook. Add contacts manually or bulk import via CSV. The system maintains a complete broadcast history and built-in audit logs tracking every message sent, its channel, and its exact delivery status — zero guesswork.
Chat with patients directly from the DentalFlow interface. All two-way communications — incoming and outgoing — are permanently logged in the individual patient's record, creating a complete, searchable communication history.
Instantly view at a glance: Total Realized Money vs. Expected Dues, total Taxes Collected, and your overall Revenue Score. A single screen that tells you exactly where your clinic stands financially, in real-time.
Income flows automatically from both patient appointments and retail shop sales. For retail items, the system automatically calculates the profit margin (Selling Price vs. Cost Price) and reflects it instantly in your income dashboard — zero manual reconciliation.
Every income transaction records comprehensive metadata:
Manual income entries can also be added at any time for offline or external transactions.
Access a high-level expense analytics dashboard with:
Log individual expenses dynamically with amount, date, category, and payment method. Associate existing vendors or instantly register new vendors on the fly. All expense reports are fully exportable.
Centralize all external vendor relationships — clinical supplies, medicines, lab reports — with detailed supplier profiles:
Instantly create lab orders by searching for any registered patient. Assign a specific supplier, set a precise Due Date, enter the Procurement Amount (cost), and add detailed custom clinical instructions before issuing the order — all from one screen.
Once a lab order is issued, it automatically populates in the central Lab Works module AND instantly reflects inside the individual Patient's Profile simultaneously. Perfect alignment across all record-keeping — zero manual duplication required.
The procurement cost of every lab work order is actively recorded and monitored — ensuring accurate expense tracking and enabling precise cost-vs-revenue analysis for each patient treatment.
Edit or cancel any order if plans change. Filter the entire lab queue instantly by status:
Upon delivery, mark the order as "Received" in one click to keep the entire workflow moving forward.
Access a beautifully organized, category-wise library of educational videos designed to visually explain complex dental treatments and procedures to patients in simple, engaging language — dramatically improving comprehension and case acceptance.
Easily expand your library by adding new educational content from any source:
Fully customize each library entry with a specific Title, Description, custom Thumbnail image, and Category tag to keep the library perfectly organized, searchable, and professionally presented to both staff and patients.
While a patient is seated, seamlessly cast educational videos to your operatory chair-side monitors or screen. This in-chair visual explanation of complex procedures builds patient trust, reduces anxiety, and significantly increases treatment acceptance rates.
Track all internal clinical consumables — local anesthesia, composite resins, latex gloves, bonding agents, impression materials, and more. Add items with complete parameters including Item Name, Category, SKU, Units of Measure, and Cost Price.
Set specific Reorder Level thresholds for any clinical supply item. The moment stock dips below this threshold, DentalFlow instantly generates a low-stock notification — ensuring you never run out of a critical supply mid-procedure.
Manage a dedicated retail product inventory for items sold directly to patients — specialized toothpaste, prescription mouthwash, dental floss, whitening kits, and more. Completely separate from internal clinical supplies with its own catalog and pricing.
Select the patient, add the retail items and units, and instantly generate a professional bill. Accept payments via UPI, Cash, or Card. Provide patients with a detailed, printable invoice complete with a unique Transaction ID for their records.
Every retail transaction is permanently logged in the Sales History module. Retrieve, view, search, and reprint any historical customer invoice at any time — providing a complete, auditable record of all retail activity.
Upload any media file by simply selecting the patient's name from a dropdown. Files are securely and automatically routed to that patient's dedicated media vault — no manual filing or folder navigation required.
Media is intelligently pre-organized into distinct, standardized clinical folders:
All uploaded media, reports, and documents are instantly accessible directly from within the patient's unified profile page. Includes powerful searching and sorting capabilities — find any file in seconds, from any device.
Visually compare pre-operative and post-operative images side-by-side within the platform. An essential clinical tool for tracking treatment progress, presenting outcomes to patients, and documenting case studies.
Build and fully customize clinical documents using a powerful built-in rich text editor. Create templates for Post-Crown Care Instructions, Denture Maintenance Guides, Post-Extraction Instructions, Surgical Consent Forms, Treatment Consent Forms, and any other operational document your clinic requires.
All documents are neatly organized category-wise for instant retrieval by any staff member. No more hunting through shared drives or paper folders — the right document is always one click away.
Pull up any consent form and attach the patient's digital name to it with a single click — no manual typing required. The signed document is instantly ready to print and physically signed by the patient. Dramatically accelerates the consent workflow for every procedure.
Any document can be instantly printed directly from the dashboard, or shared with the patient via WhatsApp with a single click. Patients receive post-op instructions, care guides, and consent copies directly on their phone — no printing delays.
Transform your raw clinic data into actionable intelligence. A master KPI dashboard plus 20 dedicated, fully exportable reports across 5 categories.
Engineered for large enterprise clinic networks. Complete and absolute data isolation between tenants is enforced via strict ThreadLocal Tenant Context tracking on the backend. Every API endpoint is protected with JWT-secured authentication — no cross-tenant data leakage is architecturally possible.
Every single API endpoint in DentalFlow is protected by JWT token authentication. Tokens are short-lived, automatically refreshed, and scoped per user and tenant — ensuring that only authorized users with valid, unexpired credentials can access clinic data.
Built from the ground up as a true multi-tenant SaaS platform. Each clinic's data lives in complete isolation. No shared data tables, no cross-clinic queries, and no accidental exposure — making DentalFlow safe for both single boutique clinics and large multi-location enterprises sharing the same platform.
Configure all fundamental clinic identity details: Clinic Name, Custom Self-Booking URL, Email Address, Phone Number, and Physical Address. All settings flow through the entire platform — appearing on invoices, reminders, and patient-facing pages.
Set your clinic's desired global currency to automatically format all financial data, invoices, and reports system-wide in a single configuration change. Upload your official Clinic Logo to auto-brand all invoices, prescriptions, consent forms, and patient-facing portals.
Fully customize the visual appearance of all printed prescriptions using a built-in rich text editor. Design custom headers, footers, add your clinic logo, signature blocks, and any legal disclaimers. Every prescription printed from DentalFlow will carry your exact clinic branding.
Users have full manual control to toggle between a crisp Light Mode and a sleek, eye-safe Dark Mode at any time. Ideal for reducing eye strain during long clinical days under bright operatory lighting.
Easily view, track, and manage your current DentalFlow active subscription plan directly from within the settings module. Full transparency on your plan tier and renewal details — all in one place.
Seamlessly plug in your Twilio credentials to power all automated appointment reminders, OTP delivery, and unlimited broadcast campaigns. A built-in test connection button lets you verify your integration securely directly from the DentalFlow settings dashboard.
Configure a Gmail account or any custom SMTP server to handle all automated email communications — appointment reminders, post-op instructions, marketing campaigns, and admin notifications — reliably routed through your own email domain.
Connect your Google Calendar account to seamlessly synchronize your entire clinic schedule directly to your personal devices. All confirmed appointments automatically appear in your Google Calendar — keeping your personal and professional scheduling perfectly unified.
Onboard all staff members — Doctors, Secretaries, Receptionists, Lab Coordinators, Hygienists — by capturing a complete HR profile:
Upload and securely store all staff identity and financial documents within their individual HR profile:
Assign every team member a specific clinic role (Doctor, Receptionist, Hygienist, Lab Coordinator, Administrator) and department. Role tags cascade into scheduling, appointment ownership, and patient communication logs — so every action in the system is traceable to a specific staff member.
Assign minute, module-by-module access rights to every staff member individually. Each team member receives their own dedicated login credentials and can only view or interact with the exact modules the administrator has explicitly granted them. A receptionist sees scheduling but not financials. A doctor sees patients but not HR.
Every staff member gets their own unique login credential set — fully independent from the clinic owner's master account. Logins are tied to their role and access scope. When a staff member leaves, their credentials are instantly revoked without affecting any other team member's access or any clinic data.
Complete, granular data security and role-appropriate workflows — guaranteed by architecture. The RBAC engine operates at the API layer, meaning even if a staff member attempts to access restricted data through direct URL manipulation, the backend enforces the permission check and returns zero unauthorized data. Security isn't a UI feature — it's enforced at every layer.
Choose the perfect plan that fits your clinic's stage of growth. No hidden fees, ever.
Schedule your personalized 30-minute live demo today and see DentalFlow in action. Our specialists will walk you through every module relevant to your specific practice size and workflow.